University Library Services

Library Services FAQ

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Monochrome (black & white): $.10/page for student printing
Color: $.30/page for student printing

Undergraduate students receive a “Print Subsidy”
$20 for Fall Term/ $20 for Winter Term/ $10 for Spring Term

Copies made with student IDs are charged to students’ personal accounts. Once the subsidy is depleted, students will incur a charge each month for the output created that month. 
Undergraduate balances are set to the new subsidy at the beginning of each term.  Unused subsidies DO NOT carry over from term to term. 

To check your printing balance email: helpdesk@wlu.edu
If you think you may have been over-charged for printing, state the month(s) in which you believe they were over-charged in the body of the email.

Departmental PIN copies are charged to the department. 
Copies made with faculty/staff University IDs are charged to the employee’s department.

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You can request materials from Interlibrary Loan This service is free to current students, faculty, and staff.

  • Requests for recreational reading and textbooks are not permitted.
  • Requests for items in our collection are not processed unless they are checked out or missing. Check the Library Catalog to determine if we own the material you need.
  • If the library has electronic access to a journal article you seek, you will be notified by our ILL staff. Always check our Journal List first to determine if we own the title you need.
  • This ILL service is for the Undergraduate Campus only. Law Students, Staff, and Faculty contact the Law Library’s ILL Unit
  • More info

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All Books are subject to recall two weeks after date of check-out. Library patrons may renew checked out materials online or by calling 540.458.8643. Items may not be renewed if they have been requested by another person.

  • Books may be renewed three times.
  • Videos & DVDs may be renewed twice.
  • Music CDs may be renewed three times.

More information about borrowing library materials. Technology items (laptops, projectors, camcorders, etc.) may not be renewed.

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Yes.

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The University Library employs both work-study and payroll students.

  • Work-study students are placed in the library by Financial Aid. Please inquire with their office for more information.
  • Payroll students are hired by the library as needed. When payroll jobs are available they may be advertised in Campus Notices.

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FOR ALL EMERGENCIES CALL: (on campus) 9.911 (off campus) 911

OTHER USEFUL NUMBERS:

  • Carillion Stonewall Jackson Hospital (on campus) 9.458.3300 (off campus) 540.458.3300
  • W&L Public Safety (on campus) 8999 (off campus) 540.458.8999
  • Blue Ridge Poison Center (on campus) 9.1.800.222.1222 (off campus) 1.800.222.1222

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During the academic year, both Leyburn and Telford Science are open to W&L faculty, staff, & students 7 days a week, 24 hours a day.

University ID required to open doors 10 p.m. – 6 a.m.

We are open to the general public 7 days a week, 6 a.m. to 10 p.m.

Holiday & Break Hours

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Getting Library Materials

Suggest a Purchase

Request books, DVDs, or periodicals be purchased for the library’s collection.

Borrowing, Renewing, & Fines

Loan Periods

  • Books & Audio Books
    • W&L Undergraduate Students: term long loan and three month loan period during summer.
    • W&L Law Students: term long loan and three month loan period during summer.
    • W&L Faculty & Staff: academic year loan period.
    • VMI & SVU Faculty & Staff: must complete a registration form at Leyburn Library Information Desk. Academic year loan period
    • DSLCC, VMI, SVU, Mary Baldwin, & Local Middle & High School Students: must complete a registration form at Leyburn Library Information Desk. Four week loan period.
    • Area Residents (Lexington, Buena Vista and Rockbridge County): must complete a registration form at Leyburn Library Information Desk. Two week loan period.
    • Friends of the Library Members: three month loan period.
  • Videos & DVDs
    • Videos and DVDs are checked out for three days.
    • Not all patron types may check-out this type of material.
    • Local Residents may have up to 3 videos/DVDs checked-out at any one time.
  • Music CDs
    • CDs are checked out for seven days.
  • Course Reserves
    • Reserve Items circulate for 2, 4, or 24 hours according to the specifications of the faculty member who has placed them in this collection.
  • Non-Circulating Items
    • W&L Faculty, Staff, and Students may check out bound periodicals and reference items for 24 hours. No Renewals allowed.
    • Items from Special Collections, microfilm, and newspapers may not leave the University Library. Contact Special Collections with questions at 540.458.8663.

Renewals

  • Items may be renewed online or by calling 540.458.8643.
  • Items may not be renewed if they have been requested by another person.
  • Books are subject to recall two weeks after date of check-out.
  • Books, Audio Books, and music CDs may be renewed three times.
  • Videos & DVDs may be renewed twice.
  • No renewals for non-circulating items.

Fines for late returns

  • Videos, DVDs, and recalled materials: $1.00 per day
  • Reserve material and technology items: $1.00 per hour
  • Non circulating items will incure fines for late returns and if lost be billed at a cost of $1000.00 each.
  • Long overdue items will be billed. The bill will reflect the replacement cost and there may be also be a billing fee of $5.00 per item. The billing fee must be paid even if the item is returned.
  • W&L Undergraduate students with fines totaling $50.00 or more may be blocked from registering for classes or from obtaining transcripts until the fines have been paid.
  • Patrons with fines in excess of $50 may be prevented from checking out library materials until their fines are paid in full.

Food For Fines: Undergraduate students may pay their overdue fines with canned goods. The items will be donated to W&L’s Campus Kitchens project.

  • $1-5 in Fines = 2 cans
  • $6-10 in Fines = 4 cans
  • $11-20 in Fines = 8 cans
  • $20-50 in Fines = 16 cans

This arrangement applies only to current W&L students. Lost library materials must be paid for with cash, check,debit, or charge.

Lost Items

  • Lost books = $50 and may include a $5.00 billing fee
  • Videos = price varies (call 540.458.8645 for details)
  • Technology Items

Payment may be made by cash, check (made out to Washington and Lee University), General Debit/Charge (this option for current students only).
Lost materials policy information.

Recalling Checked out Materials & Searching for Lost/Missing Items

Recall Library Materials

  • To recall checked out items, search for the title in our library catalog then click on the link labeled “Request”. Log-in to your library account using your W&L Network User ID and password or your PIN. You will be notified via email when the item is ready for check-out.
  • All library materials are subject to recall two weeks after check out.

Lost/Missing Items in the University Library Collection

If you need assistance locating an item in our collection please ask a library staff member for help or use the form below to email us so that we may search for the missing material.

Report Missing Item



Course Reserves

View Your Library Account

  • View your library account to see a list of materials you have checked-out and/or renew them.
  • Contact the Information Desk 540.458.8643 if you have further questions.

Interlibrary Loan

Request Materials from Law Library (Faculty Only)

Computers & Technology

Borrow Technology Items

Computer Access

Computer Labs

  • Leyburn Library, Main Floor
    • Macs and PCs for student/faculty use are avaiable in the Inovation Lab. Several computers have attached scanners. PCs have Adobe CS, statistical software, Microsoft Office, etc. (either installed or through The Stable) and dual monitors. The Macs have iMovie, Adobe CS, Microsoft Office, etc.
    • Computers are available for guest access near the Information Desk. No username or password needed.
  • Leyburn Library, Lower Level 1
    • A student Mac computing lab is located on Lower Level 1. Each computer has dual monitors.
  • Leyburn Library, Lower Level 3
    • An student PC lab is located room 301. Each computer has dual monitors.

Additional Computing Resources

  • The Leyburn Library has iPads that can be borrowed for 8 hours at a time.
  • The locked study rooms in Leyburn Library are wired for access to the campus network, and other study rooms on those floors are similarly wired.
  • Additional computing labs are available on campus. Call 540.458.4357 or email helpdesk@wlu.edu for more information.

Wireless Access

  • Wireless access is available in both Leyburn and Telford Science Libraries, although some areas have better access than others.

Library Catalog

  • There are several catalog stations on the main floor of Leyburn Library and one station on each of the lower floors.
  • The Telford Science Library also has catalog stations.
  • Catalog stations do not require usernames or passwords.

Printing & Scanning

Poster Printing & Oversized Scanning

BizHub Multi-Function Print Devices

bizhub photocopier and scanner Basic Instructions on how to scan and print using the BizHub Multi-Function Print Devices are located by each BizHub machine. Contact ITS Help Desk (540.458.8645) for more information. There are a number of Biz-Hubs located in Leyburn Library (three on the main floor and one on the first floor). The Telford Science Library has a Biz-Hub on the main floor near the Circulation Desk. Log-in Instructions:

  • W&L Students: Swipe your ID card or use the last 7 digits of your student ID as your Access Code. Your account will be charged for photocopies, no charge for scans.
  • W&L Departments: use assigned Access Code. Contact Copying Services @ 540.458.8448 to set-up code.
  • All Others: request Access Code @ the Information Desk. Black & White ($0.10 per page) / Color ($0.50 per page) / Pay @ the Information Desk.

Student Printing Charges:

  • monochrome (black & white): $.10/page for student printing
  • color: $.30/page for student printing
  • Undergraduate students receive a “Print Subsity”: $20 for Fall Term/ $20 for Winter Term/ $10 for Spring Term

Copies made with student IDs are charged to students’ personal accounts. Once the subsidy is depleted, students will incur a charge each month for the output created that month. Undergraduate balances are set to the new subsidy at the beginning of each term. Unused subsidies DO NOT carry over from term to term. To check your printing balance email: helpdesk@wlu.edu If you think you may have been over-charged for printing, state the month(s) in which you believe you were over-charged in the body of the email.

Microfilm Machines

ST View Scan III
There are two microfilm machines located on the main floor of Leyburn Library. They may be used by W&L faculty, staff, students, and visitors. One machine (Minolta MS 6000) prints black & white ($0.10 per page). Pay for the print-outs at the Information Desk.

One machine (ST View Scan III) creates PDFs, JPEGs, and TIFFs. Files may be saved to W&L network, cloud storage, or USB.

For assistance inquire at the Information Desk.

Browse the University Library’s microfilm collection

VCRs in Leyburn Library

  • VCRs are located in Northen Auditorium (Level 1), Room 201 and Room 220 (Level 2)
  • Leyburn, M47 has auxiliary hookups for a VCR (or any video device). To request a VCR for M47 helpdesk@wlu.edu or call 540.458.4357.
  • A multi-region DVD player is available in the Video Editing Suite (M39).

Fax Machines (W&L Students, Faculty, & Staff Only)

  • There is no fax machine in the library for public use.
  • Inquire at the helpdesk@wlu.edu to get help with sending or receiving faxes through RightFax.

Visitor Computing

  • Printing: Computers for guest use located near the Information Desk in the Leyburn Library. Printing costs $0.10 a page (black and white only).
  • Library Catalog: Catalog workstations on each of the floor of the Leyburn Library and Telford Science Library are available for public use.

Study Spaces

Room Reservations

Locked Studies, Carrels, & Lockers

Quiet & Group Study Areas

Students may not leave belongings in any area (other than their assigned carrel or locked study) for more than 24 hours. Unattended items will be moved to the Library’s Lost & Found. For personal use, we offer carrels, locked studies, and lockers. In order to prevent theft, items of value should not be left unattended in either Library or in your library carrel.

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Leyburn Student Lounge

Leyburn Library

  • MAIN FLOOR: The front part of this floor, toward Washington Hall, is intended for collaboration; individuals looking for quiet study should use the back of the floor (towards Woods Creek) or the lower levels. Group study rooms (M40, M41, M42) on the main floor may be reserved.
  • THIRD FLOOR: Room 321 has been designated for quiet study, contemplation, reading, or other quiet occupations. NO computers or phones allowed in this room unless they are turned off while using this space. MP3 players allowed with earbuds.
  • FOURTH FLOOR: There is a reservable study spaced called the Student Lounge (room 422).
  • OTHER LOCATIONS: There are several individual and group study rooms on levels 2 through 4 that are available for transient use.

Telford Library

  • FOURTH FLOOR: There are reservable group study areas located on this floor.

Faculty Teaching Support

Library Instruction

Department Liaisons

Request VCRs & Projectors through ITS

Performance Rights

Selected films have been purchased by the University Library with Public Performance Rights (PPR) licenses. Search ALL FILMS with Public Performance Rights in W&L University Library’s Collection A Public Performance is any performance of a videocassette, DVD, videodisc or film which occurs outside of the home, or at any place where people are gathered who are not family members, such as in a school or library. In most cases titles sold by video and retail outlets are restricted to home use only and do not include public performance rights. In most cases, admissions should not be charged. If the film you wish to show, as part of a public performance, is not included in this list, please contact Swank Motion Pictures to purchase the PPR or contact the University Library. For more info on PPR from the W&L Office of General Counsel, read Washington and Lee University Policy for the Use of Copyrighted Works. Please contact Elizabeth Teaff if you have additional questions.

Public Performance Rights by Copyright Holder

  • Ambrose Video [Public Performance Rights granted for films the University Library owns.]
    • From Ambrose Video’s website: “A “public performance” is any performance of a videocassette, DVD, videodisc or film which occurs outside of the home, or at any place where people are gathered who are not family members, such as in a school or library. In most cases titles sold by video and retail outlets are restricted to home use only and do not include public performance rights. All of the prices listed on the individual film pages include public performance rights.” This also includes Ambrose Digital too. “Please note that every video has searchable closed captions and comes with Public Performance Rights.”
  • ArtMattan Productions [Public Performance Rights granted for films the University Library owns.]
    • From ArtMattan’s website: ” RIGHTS INCLUDED WITH PURCHASE: All DVDs are leased for the life of the DVD/ Public Performance rights are included with institutional purchase. This includes public or private screenings for an audience, with or without admission/ A license for closed-circuit use within a SINGLE campus is included with institutional purchase/ Purchase does not include nor imply the right to duplicate, recast, edit, abridge or transform the videos by analog or digital means or any other fashion whatsoever without the express written consent of ArtMattan Productions/ Purchase does not include streaming rights nor imply the right to transmit videos by analog or digital means by broadcast, open-cable, direct broadcast satellite, internet or other means nor to any off-campus or distance learning site without the express written consent of ArtMattan Productions. DVDs purchased from home video retailers or through our DVD Store do NOT carry Streaming Rights OR Public Performance Rights. These may only be screened for private home use unless Public Performance Rights are purchased separately or an open showing is arranged with ArtMattan Productions.”
  • As We Forgive [Public Performance Rights granted for films the University Library owns.]
    • From the As We Forgive website: “To show or present the movie outside the home requires a license that authorizes you to publicly exhibit the movie to any size audience. This includes any organization (non-profit as well) that is presenting the movie in any setting, even if admission is not being charged.”
  • Berkeley Media LLC [Public Performance Rights granted for films the University Library owns.]
    • From Berkeley Media LLC’s website: “Nontheatrical public performance rights are included in the purchase price of all our titles. Digitization and streaming rights are not included in the purchase price. A separate license is required to digitize or stream any of our titles. Any customer who purchases a title listed on this web site from us irrevocably agrees in advance that the film or video will not be digitized, streamed, duplicated, altered, televised, or shown with an admission fee without our prior written permission. More than 100 of our titles were formerly distributed by University of California Extension’s Center for Media and Independent Learning. The … closure of that organization and the dispersal of its … collection of more than 600 titles — many of which have gone out of print altogether — indeed led to the formation of Berkeley Media LLC.”
  • Bullfrog Films [Public Performance Rights granted for films the University Library owns.]
    • From Bullfrog Film’s website: “Our programs come with public performance rights, which is the right to show the film in public provided no admission fee is charged. This does NOT include the right to show the film on television or online, only the right to show the film in public to any audience where the projector and audience are in the same room.”
  • California Newsreel [Public Performance Rights granted for films the University Library owns.]
    • From the California Newsreel website: “Colleges, Universities, Corporations and Government Agencies may purchase DVDs with public performance and classroom use rights under this license. This license specifically excludes the right to make any copy of the DVD or to encode it for streaming see information about streaming licenses for details about that option).”
  • Cambridge Documentary Films [Public Performance Rights granted for films the University Library owns.]
    • From the Cambridge Documentary Films website: “All of our film prices include public performance rights.”
  • China Classics [Public Performance Rights granted for films the University Library owns.]
    • Limited to the films the University Library owns by Wu Wenguang and Caochangdi Studio.
  • Cinema Guild [Public Performance Rights granted for films the University Library owns.]
    • From the Cinema Guild website: [All NON-THEATRICAL] “titles in this section come with Public Performance Rights and are exclusively available for purchase to schools, universities, libraries, and other educational institutions. A purchase grants the institution the right to screen the film to its students and faculty, on campus or school grounds, where no admission is charged. These rights are valid for the life of the DVD.”
  • Davidson Films [Public Performance Rights granted for films the University Library owns.]
    • From the Davidson Films website: “Purchase or rental of any film constitutes a limited license to use the film. Films may not be duplicated, digitized, transferred to any other medium, in whole or in part, nor broadcast without contractual permission from Davidson Films. Davidson Films products include limited public performance rights.”
  • Direct Cinema
    [Public Performance Rights granted for films the University Library owns.]

    • From the Direct Cinema website: “The Public Performance License gives its holders the right to recite, play, dance, act, or show work in a public place. This includes transmitting it to the public via closed-circuit television, the Internet, or broadcasting it. In the case of motion pictures or videotapes, showing the work’s images in sequence is considered “performance.” Showing a short clip may be allowed in some situations.”
  • Electronic Arts Intermix [Public Performance Rights granted for films the University Library owns, but must be shown on campus.]
    • From the Electronic Arts’s Intermix invoice “limited license” possess and exhibit in-house… Restrictions: a) may not be exhibited commercially or theatrically b) may not be broadcast, cablecast or webcast c)May not be lent or transferred to any institution, venues or individuals… d) May not be transferred to another format… Licenses for use on a fee basis for non-commercial, educational, or cultural purposes…”
  • Filmakers Library
    [Public Performance Rights granted for films the University Library owns, but must be shown on campus.]

    • From the Filmakers Library website: “All films purchased through the Academic Video Store include public performance rights, allowing an institution to exhibit a legally-acquired copy, so long as: No admission fee/donation is collected/The screening takes place at the purchasing venue itself/The primary audience for the screening is members of the purchasing institution (for example, students, and faculty of a school) and the screening IS NOT advertised or promoted to the general public.”
  • Fresh Booza Productions [Public Performance Rights granted for films the University Library owns.]
    • Public Performance Rights (rights which allow screenings of DVDs for educational purposes) are included when you purchase a DVD at the price applicable to your institution. These permit screening in a classroom or library or to a public group of less than 100 people when no admission is charged. If admission is charged or if the group is more than 100 people, please contact rightsholder for open showing fees. Open Showings are public screenings for an audience, with or without admission. Discounts are available for multiple bookings.
  • Goals for Girls [Public Performance Rights granted for films the University Library owns provided no admission is charged.]
    • From filmmaker’s website: “includes public performance rights for classroom, organizational or library use by the acquiring institution for non-paying audiences only.”
  • GPN or Destination Education
    [Public Performance Rights granted for films the University Library owns provided no admission is charged.]

    • Most products include “life of tape” audiovisual, school district circulation and public performance rights. Other rights that may be included or available at additional cost are: unlimited circulation, close-circuit, broadcast/cablecast and digital/video-on-demand and will be noted on the product description page if included in the purchase price.
  • Gush Productions
    [Public Performance Rights granted for films the University Library owns provided no admission is charged.]
  • Icarus Films [Public Performance Rights granted for films the University Library owns.]
    • From the Icarus Films website: “DVDs purchased from Icarus Films are licensed with Public Performance Rights for non-commercial and educational exhibition when no admission fee is charged. DVDs are “Leased for the life of the media.” NOTE: Films from First Run/Icarus Films include PPR while films from First Run do not.
  • Kultur International Films [Public Performance Rights granted for films the University Library owns.]
    • All products purchased from Kultur directly include public performance rights provided they are played on a single monitor at a single location, and that there is no admission charged. Programs on Kultur DVDs cannot be transmitted over any closed circuit television system, nor sent via any system to distant learning locations.
  • Media Education Foundation [Public Performance Rights granted for films the University Library owns.]
    • From the Media Education Foundation website: “All purchased videos and DVDs are licensed for closed-circuit viewing within the institution that made the purchase. This licensing also includes satellite campus, and limited-access distance education broadcasting. In addition, all purchased videos and DVDs are licensed for classroom viewing and public screening where no admission is charged. This policy does not include “streaming” or “webcasting” MEF programs via an internet server (regardless if it’s password protected).”
  • Moving Images [Public Performance Rights granted for films the University Library owns.]
  • New Deal Films [Public Performance Rights granted for films the University Library owns.]
    • From the New Deal Films website: “These films and DVDs may not be duplicated for any purpose, including archival purposes, rented, televised, or broadcast without the written permission of New Deal Films, Inc.”
  • University of California Extension’s Center for Media and Independent Learning See Berkeley Media LLC
  • Video Project [Limited Performance Rights granted for films the University Library owns.]
    • From the Video Project website: “Unless otherwise noted, all prices not listed as home use on our site include a limited public performance license which permits unlimited single site, non-theatrical, non-commercial, non-broadcast, internal use by the purchasing organization only. No admission fees may be charged, and no public uses are permitted (screening or use of the DVD with others outside the purchasing organization) unless a commercial license is purchased. These rights are non-transferable.”
  • Witnessing History, LLC [Public Performance Rights granted for films the University Library owns.]
    • Faculty and staff at Washington & Lee University are allowed to watch the DVD, The Southern Cross: The Story of the Confederacy’s First Battle Flag, ingroups, so long as admission is not charged.
  • Women Make Movies [Public Performance Rights granted for films the University Library owns.]
    • From the Women Make Movies website: “Purchase effectively means lease for the life of the DVD, videotape, videodisc or film print. The lease includes public performance rights by the acquiring institution for non-paying audiences only on campus or school grounds. This does not include showing the film on television or online.”
  • Zeitgeist Films [Public Performance Rights granted for films the University Library owns.]

Other Services

Your Suggestions




You asked! We answered!

  • You said: “Get iPhone 5 and 6 chargers!
    We answered: “We have multiple iPhone chargers for check-out. Drop by the Information Desk in Leyburn to check one out.
  • You asked:”Why the heck did you y’all move one of the round tables away from the upper floors [of Telford]?
    We answered: “We moved that table in order to make extra study room on the main floor of Telford and we hope to add more tables to both floors in the near future. Also we add more seating. Check out the new bean bag chairs.
  • You said:”I like it when the [therapy] dog comes by.
    We answered:“Check out our events page for the next therapy dog visit.

Alumni Access to Databases

The following databases are available to alumni: Academic Search Complete Alumni Edition; Business Source Complete Alumni Edition; JSTOR Alumni database; and Project Muse. NOTE: Alumni need to have a Colonnade Connections login and password set up.

Student Employment @ the University Library

The University Library employs both work-study and payroll students.

  • Work-study students are placed in the library by Financial Aid. Please inquire with their office for more information.
  • Payroll students are hired by the library as needed. When payroll jobs are available they may be advertised in Campus Notices.

Honors Theses in the University Library

Information about depositing Honors Thesis in the University Library.

Easels for Check-Out

Leyburn Library has approximately 50 easels available for 24 hour checkout. To reserve them, email Elizabeth Anne Teaff at the University Library.

Lost & Found

Items found in Leyburn are held at the Information Desk on the main floor. Items of value (laptops, backpacks,etc.) left unattended may be picked up by library staff and brought to the Information Desk for safe-keeping. Please contact the Information Desk 540.458.8643 if you have lost something in Leyburn. Items found in Telford are held at the Circulation Desk on the 3rd floor the Science Library. Items of value (laptops, backpacks, etc.) left unattended may be picked up by library staff and brought to the Circulation Desk for safe-keeping. Please contact the Circulation Desk 540.458.8111 if you have lost something in the library. NOTE: Lost and found items from Leyburn and Telford Libraries will be emptied/donated on the 1st of every month. Stop by the Information/Circulation Desk in either library to check for your lost items before they are removed.

Library Maps

View University Library Floor Maps