Room Reservations

Make Room Reservations

Reserve a Room in the University Library

Policy Information

General Policies

  • Reservations must be made for dates and times that University Library is open. If the library is closed our rooms may not be used
  • For questions about room reservations contact teaffe@wlu.edu
  • In the event of a scheduling conflict, we will make every attempt to accommodate both parties, although academic classes and exams take priority over other events
  • Please limit your reservations to 4 hours
  • If a reservation is not claimed within the first 30 minutes, it may be considered cancelled. Anyone may use the room at that point

Policies for Groups Not Affiliated with W&L

In addition to the policies above:

  • Please contact teaffe@wlu.edu before making reservations
  • Non-W&L groups may be asked to show proof of liability insurance
  • Reservations limited to one reservation per month
  • No outside food allowed
  • Existing furniture must not be moved
  • Academic classes and/or exams take priority over other events
  • Room reservations may be cancelled at the last moment to accommodate academic activities

Audio/Visual Equipment Requests

To request audio/visual equipment call ITS at (540) 458-4357 or request online.

Furniture Set-up

For furniture set-up requests call Facilities at 540.458.8490

Request that Facilities “break-down”; the room after your event. Add one hour to the start and end time of your reservation to accommodate this process.

For Northen Auditorium, it is the responsibility of the group making the reservation to have furniture returned to “Admissions” seating at the conclusion of the event. View available furniture set-ups for Northen.

Northen Auditorium, Leyburn

About this Space

  • Reserve this Room
  • This room seats 90-100 people in freestanding chairs with additional bench seating
  • Good for talks and presentations

Northen Auditorium is equipped with:

  • configurable chairs
  • a stationary podium with a built-in microphone, technology control hub, VGA port, HDMI port, and network (internet) cable
  • one computer
  • one movable podium
  • a phone jack
  • sophisticated lighting controls

If you need help setting up technical equipment in this room, contact ITS @ 540.458.HELP (4357)

Today in Northen

Locate this Space

Map of Leyburn Library’s Lower Level 1.

Furniture set-up options for Northen

Rooms M40-42, Leyburn

About this Space

  • Reserve this Room
  • Each room seats 6 people
  • Includes in-room computers and webcams for conducting video conferences
  • Rooms are situated near the Reference Collection on Leyburn’s main floor

M40, M41, & M42 are each equipped with:

  • large table with chairs
  • erasable glass “whiteboard”
  • flatscreen TV
  • conference table wired with an: HDMI port, VGA port, network (Internet) port, and power outlet
  • phone jack
  • in-room computer
  • webcam

If reserving a room for a video or tele-conference, check-out additional technology–such as speakers or a conference phone. View the list of technology available for check-out at Leyburn’s Information Desk.

Locate this Space

Map of Leyburn Library’s main floor.

Rooms 102 & 103, Leyburn

About this Space

  • Reserve this Room
  • 102 Seating capacity: 12 people at a conference table.  This room works well for study sessions and group meetings
  • 103 Seating capacity: 17 people in a classroom configuration

Room 102 is equipped with:

  • movable tables
  • chairs
  • whiteboards
  • flatscreen TV with: 2 HDMI ports & one VGA port with VGA cable
  • network (internet) port with network cable
  • power outlets

Room 103 is equipped with:

  • 17 chairs with built-in desks
  • whiteboard
  • flatpanel monitor and podium
  • a network (internet) port
  • power outlets

Need help setting up technical equipment in this room? Contact ITS @ 540.458.HELP (4357)

Locate this Space

Map of Leyburn Library’s Lower Level 1.

Room 201, Leyburn

About this Space

  • Reserve this Room
  • Seating capacity for this space is 24 people
  • This room works well as a classroom, for study sessions, or presentations

Room 201 is equipped with:

  • large chalkboard
  • configurable chairs and tables
  • moveable podium
  • stationary podium with a built in VGA port, power outlet, & technology control hub
  • computer
  • projector and screen
  • DVD/VHS player

Locate this Space

Map of Leyburn Library’s Lower Level 2.

Rooms 220, 324, & 425, Leyburn

About these Spaces

  • Reserve this Room
  • Seating capacity for each room is 8
  • Perfect for small group study sessions or meetings
  • All rooms include power outlets and network (internet) ports
  • Due to space demands, reservations for these spaces must be made for parties of 2 or more

Room 220 is equipped with:

  • movable tables and chairs
  • one whiteboard
  • a flatscreen TV with: HDMI port & VGA port with VGA cable
  • a DVD/VCR player

Room 324 is equipped with:

  • movable tables and chairs
  • one whiteboard
  • a flatscreen TV with: HDMI port & VGA port with VGA cable

Room 425 is equipped with:

  • movable tables and chairs
  • one whiteboard

Need help setting up technical equipment within this room? Contact ITS @ 540.458.HELP (4357)

Locate these Spaces

Map of Leyburn Library’s Lower Level 2.

Map of Leyburn Library’s Lower Level 3.

Map of Leyburn Library’s Lower Level 4.

Room 401 B, Leyburn

About this Space

  • Reserve this Room
  • Seating capacity for this room is 6-8 people
  • Works well for small study groups or meetings
  • Due to space demands, reservations for this space must be made for parties of 2 or more

Room 401 B is equipped with:

  • large table with chairs
  • whiteboard
  • network (internet) port

This room is not equipped with any technological devices. Click here to view available technology for check out. Need help setting up technical equipment in this room? Contact ITS @ 540.458.HELP (4357)

Locate this Space

Map of Leyburn Library’s Lower Level 4.

Student Lounge (422), Leyburn

Student Lounge

About this Space

  • Reserve this Room
  • This space can seat about 12 people
  • This space is good for study groups or meetings
  • Due to space demands, reservations for this space must be made for parties of 2 or more

The Student Lounge (Room 422) is equipped with:

  • tables and chairs
  • one café table set with chairs
  • upholstered seating
  • power outlets

Need help setting up technical equipment in this room? Contact ITS @ 540.458.HELP (4357)

Locate this Space

View the map of Leyburn Library’s Lower Level 4.

Versatile Learning Classroom (M47), Leyburn

M47

About this Space

  • Reserve this Room
  • Reserve for classroom use (weekdays from 8 am to 5 pm) contact the University Registrar’s office
  • Technology rich room designed for collaborative class or group work
  • Available for group use most evenings and weekends
  • Due to space demands, reservations for this space must be made for parties of 2 or more
  • If the space is locked ask for it to be opened by the staff at the Information Desk

The Versatile Learning Classroom is equipped with:

  • 4 group workstations, each with:
    • one table wired with power outlets and media ports (VGA and HDMI
    • six chairs
    • one flatscreen TV
  • projector and large screen
  • large white board
  • many small portable white boards
  • podium on wheels
  • room console with a built-in technology control hub, smart sympodium, and media cables (HDMI, VGA, Ethernet, & composite AV cables)
  • one computer
  • DVD player
  • document camera
  • cubby storage on one wall

Need help setting up technical equipment in this room or would like a demo of the room’s features? Contact ITS @ 540.458.HELP (4357)

If you require additional technological items, (such as Mac adapters or laser pointers) check out these materials at Leyburn’s Information Desk. View the library’s technology available for check-out.

Today in M47

Locate this Space

View the map of Leyburn Library’s Main Floor.

Writing Center (M11), Library

Writing Center Image

About this Space

  • Reserve this Room
  • This space provides a professional atmosphere for meetings and group work
  • Note: This room is reserved Sunday through Thursday evenings from 8 to 10 pm for writing assistance

The Writing Center is equipped with:

  • configurable tables and chairs
  • a moveable whiteboard
  • one flatscreen TV with an attached PC

If you need help setting up technical equipment in this room, contact ITS @ 540.458.HELP (4357)

Today in the Writing Center

Locate this Space

Map of Leyburn Library’s main floor.

Video Editing Suite (M39), Leyburn

About this Space

Room M39 (Main floor, Leyburn Library) contains sound proofing for voice-over work and two high-end mac computers with video editing software including:

  • Final Cut pro
  • iMovie
  • Photoshop
  • Elgato Video Editing Software

In this space you will find the following equipment:

  • VCR/DVD Player with separate 13″ viewing monitor.
  • Professional grade Microphones
  • Logitech 2.1 Speaker System
  • Separating tarp
  • Elgato video capture device
  • Microphone Stand
  • DVD/BluRay recorder
  • High-end headphones
  • Green screen fabric
  • Tripods
  • Lighting kit

Make sure your are not disturbed while working in M39? Turn on the room “IN USE” sign.

Need help setting up technical equipment within this room or would like a demo of the room’s features? Contact ITS @ 540.458.HELP (4357)

If you require additional technological items, (such as Mac adapters or laser pointers) check out these materials at Leyburn’s Information Desk. View the library’s technology available for check-out.

Locate this Space

View the map of Leyburn Library’s Main Floor.

Telford Science, Rooms 400 A-C

Telford 400s

About this Space

  • Reserve this Room
  • Seating capacity for each room is 4 people
  • Each room includes window views of campus
  • Due to space demands, reservations for these spaces must be made for parties of 2 or more

Telford Rooms 400 A-C are each equipped with:

  • table and four chairs
  • whiteboard
  • network (internet) ports
  • power outlets

Need help setting up technical equipment within this room? Contact ITS @ 540.458.HELP4357)

Locate this Space

View the map of Telford Science Library’s Floor 4.

Scanning Room (113), Library

About this Space

This room is available to faculty, staff, & students who need to scan transparent materials or oversize materials for their research or course work.

  • The room contains an Epson 1100XL scanner that can be used to scan transparent materials such as photographic film negatives and slides. The bed of this scanner is 12.5 in. by 17.25 in.
  • It also has a Bookeye 3 overhead scanner that can scan documents up to 35 in. by 24.5 in.

This is a locked space and access is only available via appointment. Please contact Digital Scholarship Librarian Alston Cobourn to schedule a time to use the equipment in this room.

Locate this Space

Map of Leyburn Library’s Lower Level 1.

Library Maps

Leyburn Library Maps

Main Floor

Lower Level 1

Lower Level 2

Lower Level 3

Lower Level 4

Telford Science Library Maps

Floor 3

Floor 4