Course Reserves

Policy Information

The University Library’s reserve collection consists of several format types including video and print. The reserve collection in the University Library should complement and enhance classroom instruction. It is not intended to replace course texts.

According to the American Library Association’s Model Policy Concerning College and University Photocopying for Classroom, Research and Library Reserve [view Model Policy (section III, part C)], the Reserve Unit functions as an extension of the classroom when it makes course readings available to students, and reflects an individual student’s right to copy, for personal scholastic use, under the doctrine of fair use. When materials are included as a matter of fair use, reserve systems should constitute an ad hoc or supplemental source of information for students, beyond a textbook or other materials. Items that are considered, by the University Library staff, to be in excess of fair use (Section 107 of the Copyright Act) may not be placed on reserve or processed by Access Services.

  • Reserve items are located behind the Information Desk at Leyburn and behind the Circulation Desk at Telford Science.
  • Items can be checked out for 2, 4, or 24 hours according to faculty specifications.
  • Reserves earn a fine of $1 per hour for each hour (or part thereof) overdue.

Planning for Faculty

  • Allow a minimum of 24 hours for new material to be prepared during the week.
  • Materials to be placed on reserve may be brought to the Circulation Desk of either Leyburn or Telford Science and the necessary forms completed there or you can have the library pull materials for you. If you would like the materials pulled, email us with your title list along with your course name, number, and any additional instructions you may have.
  • Only one reserve item may be checked out at a time, unless there is prior approval from the professor.
  • If two classes are using the same material, we will do our best to accommodate demand. Should conflicts become a problem, we may restrict items to in-building use only.
  • To give permission for a student to have an extended check-out, more than one item, etc. contact the University Library’s Access Services Librarian, Elizabeth Anne Teaff, so special arrangements can be made.
  • Faculty please provide use with a list of videos, complete with call numbers, so we may make certain your class is watching the version you have assigned. Unless otherwise specified, videos will be placed on 4 hour reserve.
  • To ensure availability, videos should be requested at least one week prior to their use on reserve.
  • Many of our videos are used by more than one course and more than one department. You will be notified if another class is using a video you have on reserve so you can coordinate its use with your colleague and hopefully prevent scheduling conflicts. We will cross-reference as needed.
  • No videos from an outside source (borrowed on ILL, rented, etc.) will be placed on reserve. Legal personal copies of videos may be used.

Electronic Articles & Book Chapters

  • The library does not provide electronic reserves, however at the request of individual faculty members, the University Library will create PDF documents to mount in their Course Management Software (Sakai). Scanned materials must be mounted on Sakai and their use limited to the students in the course.
  • We would also be happy to scan materials for course packs. Once the items are scanned, the faculty member will receive an email with the scanned image as a PDF attachment. Submission to the Copy Center for printing and course pack creation is the responsibility of the faculty member. The library will only facilitate the PDF creation.
  • Items to be scanned, may be dropped off at the Information Desk of Leyburn Library.
  • We strive for a 24-48 hour turnaround time. Once the items are scanned, the faculty member will receive an email with the scanned image as a PDF attachment. We also include information on posting materials to Sakai.
  • The library will send the scanned material to the University’s Copyright Researcher in order to obtain permission for use. For more information view the University’s copyright policy
  • Contact Laura Hewett for more information about this service.