Oversized Printing Policies
Requests will only be accepted from faculty, students, and staff and must meet one or more of the following criteria:
works made for classroom use, for academic poster sessions, Science, Society, and the Arts or other conference presentations, Capstone projects or Department or W&L organization advertisements. Note: Items that are 13×19 inches or smaller are not accepted. University Copying Services is available for small format printing. Copyright: Copyright compliance is the responsibility of the user. The University Library staff reserves the right to refuse to accept any printing request if, in its judgment, fulfillment of the order would involve violation of copyright law. Design Assistance: Contact Elizabeth Anne Teaff or Emily Cook to schedule an appointment or drop by the Information Desk Monday through Friday, 10 am to 6 pm, to ask for help. During each appointment, clients will be briefed on cost, software, image resolution, coloration, and general appearance of the work they are creating. There is no charge for this assistance. See our Large Format Printing Protocol for more details. Turnaround Time: Printing submissions have a turnaround time of at least 2 business days. See our Large Format Printing Protocol for more details. Oversized Printing Prices Undergraduate Student printing for academic poster sessions: Posters for academic poster sessions: Academic poster created by students or by faculty/staff members in partnership with a student(s) are printed gratis. Posters for academic poster sessions are posters created for a poster session that are presented either on- or off-campus and are not already subsidized by the Office of the Provost or other official University entity. (examples: Fall/Winter Term Economics poster sessions, Shepherd Poverty poster sessions, LACS poster sessions) To be printed gratis posters must have at least one undergraduate author. If reprints are requested due to typos or other issues that are not a result of the printing process, the University Library will charge for reprints at a rate $0.0125 per square inch. Undergraduate Student printing for non-academic poster sessions: Student printing that is for academic use, but not part of a poster session are charged at a rate $0.0125 per square inch. Faculty/Staff/Law Students large format printing: Posters created solely by faculty (without student involvement) for academic poster sessions are charged at a rate of $0.0208 per square inch. Department/Organization large format printing: Posters created for department or W&L organization advertisements, displays, or exhibitions are charged at a rate of $0.042 per square inch. Academic Poster Setup & Design
Academic posters, unless otherwise directed, should be created as 30×40 inch documents—in either portrait or landscape orientation.
Publisher and PowerPoint can be used for free via myVI (
To use programs via myVI:
Log in with W&L username and password. Select your desired app. Publisher 2016 Open Microsoft Office Publisher 2016. A screen that prompts you to choose a template will appear. Select More Blank Page Sizes. Under the Custom heading, select Create new page size. In the Create new page size popup box, set your desired page dimension (likely 30×40 inches or 40×30 inches) and click OK. Save your document. Choose File → Save As. PowerPoint: Mac 2016 Open PowerPoint 2016 for Mac. In the PowerPoint Presentation Gallery, select the Blank Presentation theme and click Create. Choose File → Page Setup. In the Page Setup dialog box, set the dimensions (width/height) to be 30×40 inches. Also, set the page orientation of your slide—either landscape or portrait. Click OK A new pop–up will appear which reads: “You are converting to a larger slide size. Do you want to scale content up?” Click Don’t scale. A blank, properly sized slide should now appear. Make sure to save your work. Choose File → Save As. Save to network storage, a removable storage device, or Box. To insert text and images, work within the top Insert tab. From the Insert tab, select Text Box to insert a text box. Select Pictures to insert an image. PowerPoint: PC 2016 Open PowerPoint 2016 for PC. In the PowerPoint Presentation Gallery, select the Blank Presentation theme. Select the top Design tab. Within Design toolbar, select Slide Size then choose Custom Slide Size. In the Slide Size popup box, alter the dimensions to that the poster will be 30×40 inches and select OK. In the resulting popup box, select Maximize. A blank, properly sized slide should now appear. Make sure to save your work. Choose File → Save As. Save to network storage, a removable storage device, or Box. To insert text and images, work within the top Insert tab. From the Insert tab, select Text Box to insert a text box. Select Pictures to insert an image. Poster Content & Organization
When creating the textual content of your poster, remember the following tips.
Consider your audience. Create logical divisions—such as Introduction, Methodology, Results, Data, Conclusions, & References. Label your information—use headings, captions, etc. The less text the better—a poster is not a 12 page paper! Include proper citation for any image or content you did not create. Ask your professor if you should follow a particular citation style (e.g. APA, Chicago, MLA). Don’t forget to include a TITLE, YOUR NAME, CONTACT INFORMATION, & ORGANIZATIONAL AFFILIATION/FUNDING BODY. Design Tips Font tips: Choose the proper font size for readability. Use 24–48 point font for body text. Use 48–80 point font for headings/subheadings. Use 80–100 point font for the main title. Some research suggests sans serif fonts easier to read in large blocks of text–but don’t feel limited to one form of font. Avoid overly ornate fonts (these will be difficult for viewers to interpret). Coloration and Brightness: Make sure there is enough contrast between the poster background and text. Pick a color scheme; but, limit it to 3 or 4 colors. Need help creating a color palette? Try Adobe Color CC. IMPORTANT FOR DATA VISUALIZATION: Consider those who are color blind. According to Colin Ware’s Information Visualization, “About 10% of the male population and about 1% of the female population have some form of color vision deficiency. The most common deficiencies…result in an inability to distinguish red and green.” Finding Images:
Search for pertinent/quality images.
When creating oversized print posters, TIFFs make the best images. Pick images around (at least) 100 dpi. For enlargement, original images should be at least 300dpi. Using Images:
When enlarging images, make sure to preserve the original aspect ratio!
PC TIP: Hold down the Shift key when enlarging images to maintain the original aspect ratio. In the below example, the picture on the left represents a properly resized image. The picture on the left represents an improperly resized image which resulted in a skewed aspect ratio.
Checkout the Library’s
Finding & Using Images page for a thorough list of image repositories, a discussion of available image editing/creation software, and much more! Academic Poster Examples
Scientific Poster Example
Many students who create scientific research posters utilize a landscape layout--although posters can be created in either portrait or landscape orientation.
Study Abroad Poster Example
This poster utilizes a fluid design layout. Viewers interpret the poster's "story" by following way-finding indicators...in this case, the arrows.
The University Library is
for proofing posters before printing. To ensure your poster has no spelling or grammar errors, NOT RESPONSIBLE and proofread again! prufreed Submission for Printing
Convert poster file to .pdf. Do this by selecting
Save As and choosing .pdf as the file type. Submission to the Digital Archive
The University Library is interested in adding capstone posters & final project posters to the University’s Digital Archive (@
If you want to digitally preserve your work for future scholars, fill out the
online submission form. Attach a .pdf file of your poster to this form.
There is no submission deadline; but, the form is only visible to current students.
More Design Inspiration
Looking for more inspiration for your academic poster? Check out the W&L Library’s pinboard,